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WinterCity Festivals and Events Grant Program │City of Edmonton

January 31, 2025

Value

Up to $60,000 for larger festivals and events.

Description

WinterCity Festival and Event Organizers create experiences that share the magic of an Edmonton winter with both local community members and international visitors.

Eligible Applicants

Eligible events must:

  • Take place between January 1-March 31 and/or November 15-December 31
  • Take place in the city of Edmonton
  • Have expenses that as a result of winter conditions require additional funding
  • Be an outdoor event primarily located in the public realm (such as parkland, public open space, or road right-of-ways) with more than 80% of the event’s programming taking place outdoors
  • Be held in person with an attendance of 100 people or more
  • Be open to the public. The event may be free to attend, have a participation fee or require a donation to attend and/or be a ticketed event
  • Produced by an organization (not an individual) that:
    • Is a not-for-profit or charitable organization
    • Undertakes their work primarily in Edmonton, or has a history of significant activity in Edmonton when they also work elsewhere
    • Is in good standing, and not in arrears with the City of Edmonton
  • Be insured with a minimum of $2 million in general liability
  • Held in compliance with permitting or licensing requirements as required (such as Edmonton Fire and Development Services) and public health requirements, restrictions and guidance imposed by the City of Edmonton, Alberta Health Services or the Government of Alberta

Eligible Expenses

Funding may be used towards winter operations including, but not limited to:

  • Purchase or rental of infrastructure and/or equipment required to support the safe delivery of the event and to keep attendees/staff/volunteers warm (such as four-season tents, fire pits, heaters, warming huts, hot food, hot chocolate, cider, hot shots, trailers)
  • Hiring more staff and artists or paying premiums (such as overtime) for those  who have expertise in outdoor winter programming and production
  • Sourcing reliable snow-making options (equipment or options to gather/haul), including water and/or dechlorination costs
  • Purchase or rental of equipment / supplies to keep snow and ice cool (such as tents and air conditioners)
  • Additional staffing / volunteers / officials needed to ensure health and safety protocols are followed, especially in extremely cold weather, such as additional warm food, drinks, clothing (toques, scarves), hotshots, and so on
  • Additional needs to manage increasing operational demands as more people embrace winter and enjoy outdoor winter activities
  • Other winter-specific operating costs
  • Winter-specific Civic Services costs, materials and equipment such as snow and ice removal, sand/gravel, grading, windrow removal

Deadline Date

The deadline for submission is January 31, 2025 at 11:59pm.

Contact

Contact Name: City of Edmonton

Phone Number: 311

E-mail Address: WinterCityEventsGrant@edmonton.ca

Website: https://www.edmonton.ca/programs_services/funding_grants/wintercity-festivals-events-grant-program

Industry:

Arts and Culture, Non-Profit

Location:

Alberta

Tags:

Events, Festivals

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